Solo Bentonville bookkeeping — answered personally, never a queue.
Bookkeeper — answered personally.
Historical reconciliation, error correction, and a QuickBooks Online file that holds up at year-end. One project — scoped to where your books actually stand today, not a flat retainer that doesn’t fit the mess.
What catch-up & cleanup corrects
A catch-up engagement is the work of untangling the four things that quietly pile up when nobody’s looking at the books month to month. Each gets fixed in place — not papered over with a single opening-balance adjustment.
Lines on the bank or credit-card feed that nobody ever classified — sitting in the “ask my accountant” pile, distorting every report that crosses them.
Office coffee coded to rent. Equipment purchases coded to supplies. A chart of accounts that grew by accretion and never matched the way the business actually runs.
The same vendor paid twice, the same Square deposit posted from two angles, the same payroll run keyed in by hand after the feed already pulled it in. Duplicates inflate your P&L and waste your CPA’s time.
Statements that don’t match the books to the penny. The number that “felt close” in passing turns into a real reconciliation gap the moment you try to file or sell.
QuickBooks Online file setup for new clients
For clients new to QuickBooks Online, the catch-up engagement includes building the file from scratch — sized to your business, not borrowed from a template. You keep a file you can actually read when the engagement ends.
A chart that mirrors the real buckets of revenue and spend — not a twelve-line default and not a five-hundred-account monster from the last bookkeeper’s spreadsheet.
Bank feeds, credit-card feeds, payroll, payments processors — all connected so transactions pull in automatically and don’t need to be re-keyed by hand each month.
Every opening balance traced back to a statement, not invented to make the bank feed balance. Your CPA can audit the math from day one.
When the old file is usable, the relevant history is migrated forward — year-over-year comparisons stay meaningful and nothing important gets lost between two systems.
Typical engagement scope
No two files start in the same shape, so the project is scoped after the discovery call. The shape stays consistent — the depth is what changes.
A few months of un-reconciled statements, light error cleanup, a quick month-close polish. Usually the fastest engagement to land — and a good time to set up a recurring monthly close for the first time.
Two quarters of uncategorized transactions, a chart of accounts that needs rework, a bank feed that fell behind. Plenty of clean-up scope, but the file is still recoverable without heroic measures.
A full year (or more) of statements to reconcile, a chart that grew by accretion, a prior bookkeeper’s half-finished file. The deeper catch-up — more hours, but the same project shape — scoped and quoted per project.
How the work scales
Roughly an hour per month of catch-up, plus the depth of the errors.
The deliverable stays the same at every scope: a clean, current, CPA-ready QuickBooks file — handed off with notes and a short walkthrough so you can keep the books yourself, or hand them straight over to monthly close.
How a catch-up engagement runs
The project steps look like a checklist — not a calendar. Here’s the shape of what happens once the scope is set on the discovery call.
A free 30-minute call. I review the file, count the months, look at the chart of accounts you came in with, and write up a fixed-fee proposal for the work.
Bank and credit-card transactions pulled in and classified. Misclassified entries fixed. Missing statements sourced. Duplicates collapsed.
Every statement reconciled to the penny. Skipped payroll runs entered. Vendors deduplicated. The chart of accounts sized for how the business actually runs.
At the end of the project the books are clean, current, and CPA-ready. From there, you can move onto a recurring monthly engagement — or stay DIY. The choice is yours.
Send the request through the contact page — or call directly. I read every request myself and reply within one business day with a flat-fee scoping read based on where your books actually stand today.
Prefer email? mauldingbookkeeping@outlook.com
A note on pricing
Catch-up work is quoted per project, not on a monthly retainer. The fee is set after the free 30-minute discovery call and depends on four things:
After the free 30-minute consultation, you get a written proposal with the scope and a flat fee — not an estimate that drifts, and not a flat monthly number that doesn’t fit the catch-up.